No matter the location of your wedding, it’s inevitable to have out of town guests who are going to need a place to stay. You don’t want to get stuck with your mother-in-law taking over your home or your college friends sipping a couple too many cocktails and crashing your wedding night. Make sure you plan ahead of time with a couple tips on hotel blocking to make sure everyone has a place to get ready and get to safely after your celebration.
Okay, let’s rewind quick. What is hotel blocking? This is a common wedding practice where you reserve a length of rooms at one or two local hotels so guests will be within a certain proximity of one another. This is important to do because family and friends are there to be together! They may get a little loud, they may want to say hi, exchange gifts, get dressed, and travel together. Giving everyone an option for pre-reserved rooms will also take pressure off them to individually find a place to stay, and ensure they make the most out of your wedding day. You’ll have a concrete location to book your hair and makeup artist, as well as schedule any pre-wedding services and deliveries.
Let’s get blocking! Of course, this is something your wedding planner will assist you with as it involves booking and contracts. You can definitely handle this solo with the understanding on what to ask inquire about. The key point here is to make sure you do have a contract, something in writing that outlines exactly how many rooms you have and what clauses, prices, and fees go along with them. It’s crucial here to understand the time frame you have to get the rooms booked and what penalty you will have to pay if there are unclaimed rooms. This could be a percentage, or a clause which allows the hotel to attempt to book any extra rooms to avoid you having to pay. Your planner can help guide the way on the best options to ask for. Don’t be afraid to be assertive, but make sure you call significantly ahead of time so the hotel can be flexible.
Inform your guests. (Ahem, duh!) If you have a wedding website, that is the easiest way to relay the message on the hotels you’ve blocked, how to reserve their room, how to arrange transportation, and any other details they may need. The hotels will let you know what guest need to ask for when calling, so make sure everyone is clued in and aware of deadlines. You may want to book two hotels for varying price ranges as well. Let them know of any special requests ahead of time to guarantee the best service. It’s all about advance notice!
Still unsure where to begin with hotel blocking? Especially when it comes to contracts, it’s best to talk to your wedding planner to guarantee you’re covering all your bases and making the most of anything you book! If you’re planning on your own, call the hotel and ask for a little help! They’ll be happy to explain your option and accommodate you the best they can with enough time.
Until next time, happy planning!